Project Coordinator

Supports program management team with assigned projects and/or any of the following as assigned: correspondence, various administration tasks, tracking project deliverables, dates and monitoring deadlines; provides regular and timely reports highlighting variances as they arise.

Responsibilities

• Updates necessary tracking system(s) to ensure that project and/or program status is maintained with complete accuracy, including third party management systems.
• Creates and distributes correspondence relevant to the team, project or program (internal and external).
• Perform troubleshooting for Customer and Crown systems as necessary
• Advanced experience in using Crown's PMT and CCI sites to update milestones, dump reports, track past dues, and generate reports
• Expert in using the JDE system to pull reports, cut POs, track the budget, and resolve financial issues related to POs and invoicing
• Update and manage all PO/Invoices trackers
• Proven ability to manage and organize documentation and repositories for large scale programs
• Perform periodic data analytics and data deep-dives to determine the current state of the project
• Building project and budget reports to support the program team
• Scheduling, attending, and participating in Project meetings. This includes taking and providing meeting minutes for the Manager(s) and stakeholders.
• Uploading project-specific documentation into customer systems
• Ability to manage the program folder structure
• Assists with administrative preparation for various meetings
• Communicates all issues to management prior to reaching critical status
• Develops and maintains accurate and complete files for projects and programs; continues to monitor for integrity and completeness
• Provides ad hoc reports as requested, including project budgets
• Provides additional administrative support as required
• Issue vendor POs, as needed

Education/Certifications

• High school diploma or equivalent
• Associate's degree or equivalent work experience preferred
• Bachelor's degree in Business and Project Management is preferable

 Experience/Minimum Requirements

• One (1) + years in a general business environment with project coordination and/or administration experience
• Telecommunications Project Coordination experience preferred

 Expectations

• Strong Microsoft Office experience and ability to learn a variety of tracking and project management software
• Ability to track and pull data from JDE
• Excellent organizational/administrative skills
• Strong interpersonal skills
• Ability to thrive in a dynamic problem-solving environment
• Ability to multi-task in a fast-paced environment
• Customer service orientation with a strong problem-solving approach
• Familiar in project phases, including project initiation, design phase, construction, and project closeout
• Equipped with advanced excel knowledge, including PivotTables, Power Pivots, formulas, and Macros
• Experience working in PMT and JDE preferred
• High attention to detail, resourcefulness, and an ability to work well in a challenging environment