Talent Acquisition Associate

This temporary six-month role will support talent acquisition by working with the Talent Acquisition Partner and Senior VP of Talent Management to fill positions quickly, ensure a positive candidate experience, and promote fair hiring practices. The position also helps showcase our organization and culture to potential talent across professional networks, coordinates with the HR team, and offers practical recruiting support as needed.

We are actively hiring for two (2) openings for this Talent Acquisition Associate position.

Main Responsibilities:  

Recruitment Sourcing  

• Conduct outreach to candidates and manage inbound applications  

• Complete screening conversations using a defined question set and maintain accurate, real-time notes  

• Keep candidate records updated, schedule group interviews and move qualified candidates forward in the hiring process  

• Execute sourcing activities across the full recruitment cycle to identify and engage strong talent across functional areas and geographic regions  

• Strengthen sourcing practices by identifying opportunities to enhance efficiency, reach and quality  

• Respond to candidate emails, coordinate follow up communication and maintain organized files and documentation  

• Initiate background checks for finalists after offers are accepted 

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   Partnerships, Industry Connection & Employer Brand  

• Support employer branding efforts by maintaining information, collecting updates and helping leverage branded job networks and platforms  

• Partner with the Talent Acquisition Partner to monitor employer-branded sites and share insights to improve visibility and engagement  

• Assist with identifying, building and supporting partnerships with diverse community agencies, schools and industry networks  

• Contribute to maintaining strong external relationships that expand candidate pipelines and strengthen the company’s presence in the market  

Manager Training & Resources  

• Assist in updating recruitment guides, toolkits and templates that hiring managers can use to take on the full recruitment life cycle.  

Recruitment Process Specialty & System Maintenance  

• Update recruitment guides, toolkits and templates that hiring managers rely on throughout the full recruitment life cycle  

• Help maintain, review and improve recruitment workflows, templates and system processes to ensure efficiency, scalability and a positive candidate experience  

• Support system troubleshooting by identifying bottlenecks and assisting with solutions that keep the process moving  

• Assist with the administration and coordination of the Internship Program hiring process in collaboration with internal partners

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What We're Looking For:  

• Six to twelve months of in-house recruiting experience supporting various functional areas  

• In lieu of direct recruiting experience, at least eighteen months of outbound or inbound customer service, dispatch, scheduling or any role requiring regular phone communication with customers or patients  

• Ability to identify process gaps, propose efficiencies and enhance existing practices  

• Skill in balancing urgent, time-sensitive tasks with broader project responsibilities  

• Proficiency in Microsoft Word, Excel, PowerPoint and Outlook  

• Aptitude for HCM and recruitment software with the ability to troubleshoot system issues as they arise