Regional Assistant

At Bath & Body Works, everyone belongs. We are committed to creating a culture of belonging focused on delivering exceptional fragrances and experiences to our customers. We focus on recruiting, retaining, and advancing top talent. In addition, we work to improve our communities and our planet to help the world live more fully.

Responsibilities

Calendar Maintenance

• Manage calendar for executives, including organizing, balancing and planning the daily schedule
• Responsible for setting up team meetings, scheduling conference rooms, and prep sessions, when necessary, per the meeting needs
• Responsible for assisting with printing all documents/ pre-reads, including preparing and compiling presentation documents for meetings
• Review e-mails for priority information and meeting requests as directed
• Schedule touch bases and staff meetings with direct reports. Troubleshoot schedules as needed. Stay updated on executives’ priorities daily

Communication & Resource Support

• Responsible for assisting the development, editing and formatting of high priority and high visibility presentations
• Responsible for supporting the creation of general communication to broader technology team and other executive communication cascades
• Manage team distribution lists for meetings & communications
• Support key initiatives related to team culture, including rewards & recognitions programs, event planning, etc.
• Participate in department committees to support notetaking, task management and action items

Travel & Expense Management

• Must ensure all expenses for executives are submitted in a timely manner
• Responsible for booking travel, and creating itineraries
• Work collaboratively with other executive assistants to ensure group travel is scheduled and covered appropriately, based on the purpose and attendees of trips

Other Admin Support/Ad Hoc Projects

• Support peers as needed for PTO coverage or other out-of-office needs
• Assists with technology requirements including video conferencing, PowerPoint presentations, and Excel reporting
• Assist HR with HR Access changes, and new hire set-up needs
• Work on various ad hoc projects as needed
• Contribute to overall team and department culture

Qualifications

Core Competencies

• Lead with Curiosity & Humility
• Build High Performing Teams for Today & Tomorrow
• Influence & Inspire with Vision & Purpose
• Observe, Engage & Connect
• Strive to Achieve Operational Excellence
• Deliver Business Results