Project Assistant (Remote)

The Project Assistant is responsible for managing the administrative support responsibilities for the project management team and project field office to achieve efficient and accurate project documentation.

This position is fully remote with travel to jobsites as needed. Specific location details and expectations will be discussed during the interview process.

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Position Responsibilities and Duties:

• Ability to perform all essential duties of Junior Administrative/Jr. Project
• Assist with travel arrangements, planning itineraries and scheduling meetings 
• Assist with administration of office/jobsite facilities, as assigned 
• Maintain inventory of office supplies and materials, and order or purchase as needed 
• Prepare, type and distribute correspondence, reports, and other administrative work, including job meeting minutes, for supervisor’s signature 
• Maintain accurate, standardized filing system, including week-ending and month-ending job files, insurance and bonding logs, commitment logs and job files 
• Input commitment data to cost reporting system 
• Prepare and process commitment documents (purchase orders, subcontracts, rental agreements, and change orders) 
• Track signed, returned commitments 
• Notify subcontractors regarding change orders, follow-up on change order quotes and reference number processing 
• Follow job close-out procedures including archiving project plans and files 
• Complete other responsibilities as assigned

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Minimum Skills or Experience Requirements:

• High School Diploma or equivalent 
• Two years of business or secretarial school, or the equivalent combination of training and experience 
• Minimum two years secretarial or clerical experience in addition to above training 
• Ability to keyboard 45 wpm accurately 
• Proficient in knowledge and use of word-processing and spreadsheet software 
• Working knowledge of general office procedures and office machines 
• Proficient in English verbal communication skills, including professional telephone manner 
• Proficient in written communications skills, including business writing skills 
• Reliability, dependability and flexibility