HR Operations Coordinator - Contract

The HR Operations Coordinator supports both HR Operations and Talent Acquisition Operations activities, ensuring a seamless experience for candidates, employees, managers, and external stakeholders. This role spans the full employee lifecycle — from interview scheduling and onboarding to HR program support and compliance — providing operational excellence and exceptional service delivery.

The ideal candidate is highly organized, detail-oriented, and adaptable, with strong communication and problem-solving skills. This is an exciting opportunity for someone eager to broaden their HR experience while contributing to a fast-paced, high-impact team.

The role will be a 6 month contract through a third party payroll service.

What You'll Do:

HR Operations & Employee Support

• Manage onboarding, offboarding, transfers, promotions, and other employee changes, ensuring accuracy, timeliness, and compliance.
• Serve as a first point of contact for HR-related inquiries, providing timely and accurate responses.
• Maintain employee records and data in HRIS (Workday), conducting audits and partnering with HRIS to resolve discrepancies and enhance workflows
• Assist with leave tracking, benefits updates, and employee status changes, ensuring proper communication and documentation.
• Collaborate cross-functionally with Licensing, Compliance, IT, Payroll, and other departments to resolve issues and ensure smooth workflows.
• Identify and recommend opportunities to streamline and enhance HR processes for greater efficiency and accuracy.
• Support HR compliance processes, including I-9 management, employee file maintenance, and internal/external audit preparation.
• Support HR programs and initiatives such as performance management cycles, employee engagement surveys, and compliance audits.
• Handle sensitive employee information with discretion, integrity, and a high degree of confidentiality.

Talent Acquisition & Onboarding Support

• Schedule a high volume of interviews, primarily remote via Microsoft Teams, ensuring accuracy and timeliness.
• Communicate with candidates throughout the hiring process to provide updates and logistical support.
• Review and process background checks, coordinating with candidates and internal teams to resolve discrepancies.
• Maintain recruitment trackers and ensure data accuracy in HR systems.
• Conduct employment verifications and ensure timely, accurate completion of Form I-9 and E-Verify.
• Support New Hire Orientation, helping ensure a positive and smooth onboarding experience.
• Identify and recommend improvements to enhance the candidate experience and scheduling efficiency.

Who You Are:

• Bachelor’s degree in Human Resources, Business Administration, or a related field, or equivalent work experience.
• 1–3 years of experience in HR, Talent Acquisition, or HR Operations.
• Strong organizational skills, attention to detail, and a customer-focused mindset.
• Proficiency with Microsoft Office and Google Workspace, especially Excel and Word.
• Experience with Applicant Tracking Systems (ATS) and HRIS platforms, preferably Workday.
• Solid understanding of HR and employment laws.

Preferred Qualifications

• Strong calendar management and scheduling skills.
• Experience processing background checks and employment verifications.
• Excellent written and verbal communication skills.
• Familiarity with contingent workforce processes.
• Exposure to project management tools and workflows.