Administrative Assistant (Remote)

Acentra Health is seeking an Administrative Assistant to join our growing team and provide essential support that keeps daily operations running smoothly. In this key role, you will manage scheduling and calendars, support communication and workflow, and ensure administrative processes are executed efficiently.

The purpose of this position is to provide administrative support to an individual, team, department, or functional group, ensuring efficient daily operations and contributing to overall organizational success. This is a full-time remote role working from your home office, and we provide all essential technology and equipment, including a company-issued laptop. Work Hours: Monday through Friday, 8:00 AM to 5:00 PM CST; must be able to work Central Time Zone hours as required for this role.

Job Responsibilities

• Collect, review, and analyze data to prepare accurate reports, spreadsheets, charts, and presentation materials.
• Utilize Microsoft Word, Excel, PowerPoint, and other software tools to support daily administrative and reporting needs.
• Prepare, proofread, and distribute reports, correspondence, and internal communications.
• Maintain organized filing systems, databases, and record archives to ensure accuracy, accessibility, and confidentiality.
• Screen incoming calls, respond to routine inquiries, and route calls to the appropriate individuals as needed.
• Coordinate and schedule meetings, appointments, travel arrangements, and team events with strong attention to detail and efficiency.
• Support general administrative functions, including processing expense reports, managing office supply inventory, and handling invoices or purchase orders.
• Maintain compliance with established workflows, regulatory requirements, and best-practice standards.
• Read, understand, and comply with all corporate policies and procedures, including HIPAA Privacy and Security regulations.

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Required Qualifications, Knowledge, and Experience

• Must have a high school diploma and a minimum of 1–3 years of administrative, clerical, or office support experience.
• Strong written and verbal communication skills, with the ability to interact professionally at all levels of the organization.
• Excellent organizational and time-management abilities, with proven skill in prioritizing tasks and meeting deadlines.
• High level of accuracy and attention to detail, ensuring quality in documentation, scheduling, and data entry.
• Demonstrated ability to exercise independent judgment, discretion, and problem-solving skills in daily assignments.
• Proficient in computer-based software and Microsoft Office Suite, including Word, Excel, Outlook, and Teams.