Administrative Assistant

We are seeking a detail-oriented, proactive Part-Time Administrative Assistant to support our team with daily administrative functions. The ideal candidate is organized, dependable, and comfortable working in a fast-paced manufacturing environment. This role is perfect for someone who enjoys multitasking, working with people, and helping keep operations running smoothly.

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Key Responsibilities

• Provide general administrative support to department managers and staff
• Manage calendars, schedule meetings, and coordinate internal appointments
• Prepare and edit documents, reports, and presentations
• Maintain organized filing systems—both physical and digital
• Assist with data entry, recordkeeping, and database updates
• Support onboarding processes (paperwork, badge setup, training schedules)
• Answer phones, greet visitors, and route inquiries to appropriate staff
• Coordinate office supplies, purchase requests, and vendor communication
• Assist with special projects and cross-functional tasks as assigned

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Qualifications

• High school diploma or equivalent required; associate degree preferred
• 1–3 years of administrative or office support experience
• Strong proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Excellent communication and interpersonal skills
• Strong attention to detail and organizational abilities
• Ability to handle confidential information with discretion
• Comfortable working independently and managing shifting priorities

Preferred Skills

• Experience in manufacturing or industrial environments
• Familiarity with SAP, NetSuite, or other ERP systems
• Bilingual (English/Spanish) is a plus